office manager

Marmalade Game Studio PT is looking for an Office Manager to join our team of superstars to help us maintain a pleasant working environment while ensuring high levels of organisational effectiveness, communication, and safety.

Based in our Almada studio, this is a role for a person of sound judgment and strong communication and problem-solving skills. As an Office Manager at MGS, you will be the person in charge of making sure everything runs smoothly, developing procedures and implementing them to achieve organisational efficiency, and nurturing a pleasant work environment for the team.

This position is full-time and on-site. During the pandemic, the successful candidate will be required to work from home. As a company we’re not in a hurry to return to the office and will only do so when we’re sure it’s safe, regardless of government policies.
We love what we do, and love working alongside other people who share the same dedication to quality and passion for the industry.

The role:
– Meet and greet visitors
– Maintain office efficiency by maintaining appearance of common areas, organising procedures, handling correspondence, and managing filing systems
– Liaising with clients, suppliers and staff
– Provide direct administrative support as needed, including scheduling appointments, meetings, and events, and arrange travel, visas and accommodation as required
– Update and maintain staff records including staff details, staff absences and holidays.
– Oversee and maintain office equipment for uninterrupted function, identify and fulfil office supply needs, maintain and manage vendors, coordinate food and water delivery as needed.
– Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested.
– Manage all aspects of building, maintenance and cleaners
– To be responsible for organising any structural work, repairs and maintenance that is required, including the organisation of contractors and quotations, liaising with the landlord as required.
– To develop and improve health and safety procedures within the organisation, in order to promote general best practises in health and safety issues amongst all employees
– Document preparation – reports, correspondence and drafting of emails
– Responsible for processing of expenses, organising invoices and receipts, and liaising with our accountants and financial department.
– To ensure all office equipment is in working order and maintained appropriately

The Ideal Candidate:
– Proven office management, administrative, or assistant experience
– Excellent time management skills and ability to multitask and prioritise work
– Strong organisational and planning skills
– Strives for high quality and pays attention to detail
– Knowledge of accounting, data, and administrative management practises and procedures
– Excellent written and verbal communication skills
– Proficient in Microsoft Office

The Package:
– Competitive salary
– Generous holiday allowance consisting of 22 days + a bonus 3 days’ holiday when the offices are closed over Christmas and New Year + extra holiday for long service
– Private health insurance
– Private life insurance
– Great work environment

Are you our next superstar? Join us on the Marmalade adventure!

If you are selected for an interview you will normally be contacted within two weeks of the closing date. If you do not hear from us within this period then you should assume that, unfortunately, on this occasion, your application has been unsuccessful.

Empresa: Marmalade Game Studio PT
Local: Lisboa
Tipo: Full-time;

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