personal assistant (maternity leave replacement)
We’re looking for an experienced Personal Assistant to join our team in order to support our founder in streamlining daily activities and handling multiple channels of communication, in-person and online.
To qualify for this position, you must be highly organized, and feel comfortable with coordinating different teams, managing different communication channels, and planning events.
Responsibilities
– Coordinating and schedule calendar appointments
– Managing all incoming and outgoing communications
– Creating daily and weekly reports
– Scheduling travel
– Planning events
– Managing diary and inbox, ensuring that everything runs smoothly on a daily basis
– Coordinating a high volume of internal and external meetings; including booking meeting rooms, restaurants and other catering arrangements
– Administration of invoices
– Arranging travel and accommodation, ensuring they’re kept up to date with travel plans and liaising with external support as required
– Meeting and greeting visitors
– Taking ownership for small projects,
– Typing correspondence, maintaining systems and databases
What we’re looking for
– 5+ years solid PA experience at a senior level
– Must live in greater Lisbon area and be able to travel to Cascais 2-3 times a week
– Must be fluent in Portuguese and English
– Bachelor’s degree or equivalent
– Have a driver’s license
– Familiarity with Trello
– Ability to handle multiple tasks while staying organized
– Ability to manage own time
– A highly confidential and professional approach
– Highly organized, great attention to detail, and excellent time management skills
– Ability to work proactively using own initiative
– Ability to juggle priorities and manage multiple tasks effectively
– Excellent interpersonal skills – comfortable communicating with people at all levels
– Microsoft Office advanced – Excel, Word, Google Docs and Sheets
What we offer:
– Generous compensation.
– A relaxed work environment.
The process:
– After an interview with our agent, you’ll be interviewed by us, first online and then in person.
Starting date: 1 November 2024 to 30 April 2024.
Empresa: NONCO media
Local: Cascais
Tipo: Full-time;
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