office manager/hr administrator

What You’d Be Handling:

IMI is seeking an efficient Office Manager/Human Resources Administrator to undertake a variety of HR administrative duties in a fast-paced environment. This is a newly created hybrid position. The primary functions of the position include handling new hire paperwork, onboarding intakes, and intake of internal questions regarding IMI policies, etc.

An Office Manager/Human Resources Administrator is responsible for overseeing the daily operations of an office and its various departments. Their duties include communicating with department heads, interfacing with IMI Canada and IMI USA relaying important information or policy changes from upper management, and implementing incentives to enhance employee productivity.

Ultimately, you should be able to contribute to the attainment of specific goals and results of the HR department and the organization.

You’ll Be Responsible For:

Respond to internal and external HR related inquiries or requests and provide assistance – experience in call intake/inquiries relating to HR, prioritizing urgent vs. non-urgent requests
Redirect HR related calls or distribute correspondence to the appropriate person of the team
Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates, etc.) in both paper and the database and ensure all employment requirements are met
Liaise with other departments or functions (payroll, benefits, etc.)
Assist supervisors in performance management procedures
Schedule meetings, interviews, HR events, etc. and maintain the team’s agenda
Coordinate training sessions and seminars
Produce and submit reports on general HR activity
Assist in ad-hoc HR projects, such as the collection of employee feedback
Support other functions as assigned

Mandatory: Experience as an Office Manager/HR Administrator.
Mandatory: Bilingual in both English and Portuguese (both and written communication)
Knowledge of human resources processes and best practices
Strong ability in using MS Office
Outstanding communication and interpersonal skills
Ability to handle data with confidentiality
Superior organizational and time management skills
The ability to multi-task is imperative
BSc/BA in Business Administration or relevant field; additional education in Human Resource Management is an asset
Additional Job Details:

Work Location: Lisbon, Portugal
Full-time/ Permanent Opportunity: Yes
Pay Frequency: Weekly
Who Are We:

IMI is a leading provider of labor solutions and workforce management in the Supply Chain technology sector. With 20 years in the industry, we have established ourselves in the industry by creating loyal and mutually successful relationships with both our employees and clients.

Our main goal is to provide hard-working individuals with great jobs for some of the most progressive material handling technology OEMs and Integrators in the world – if you can think of a company in this growing space, we’ve probably provided talent to them. Our primary offering is that of skilled mechanical technicians needed to install our clients’ equipment in a Supply Chain facility.

Not only has our company grown based on the great work our employees provide for our clients, but we are also always looking for innovative ways to make everyone’s job a little bit easier – whether that be through our developing artificial intelligence or what we offer our employees for their hard work.

We’re hoping you trust us with your career, as it’s just as important to us as it is to you.

For more information, visit

©2021 IMI – A Global People Company

Empresa: IMI – A Global People Company
Local: Lisbon
Tipo: Full-time;

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