production secretary with opportunity to grow – if so desired

Production Secretary / Assistant to Executive Producer

Description of the company’s activity:

We are a Spanish production company that serves the international market by producing photo and film jobs as well as organizing events. Therefore, our job is to procure the perfect talent for each job by supervising castings, finding the most appropriate locations, marrying the job with the most appropriate art, wardrobe and product stylists; etc. In brief, hosting the whole shoot in Portugal for our clients.

Applicants’ skills and experience

(1) Fluent (spoken and written) English as well as, naturally, Portuguese. Castilian Spanish and German would be an asset, but aren’t obligatory.

(2) A first class attention to detail and first-rate organizational skills. A passion to deliver a high quality standard of work is important.

(3) Enthusiastic. Both when working in a busy team and likewise when working alone.

(4) Must be a team player and, very important, be able to use own initiative and have the ability to adapt to different working styles.

(5) Must have a certain amount of flexibility as at times might be working long and irregular hours on set or in the office. Of course there will also be days when can leave early and / or arrive late.

(6) For the day to day running of business all applicants must be confortable with assisting in the preparation of budgets, the wrapping of jobs, chasing of invoices, establishing and managing filing systems as well as the executive producer’s work calendar, negotiating with suppliers, office administration and other administrative duties. When assisting with productions will be expected to assist with the preparation / distribution of call sheets and other production related documents. For which must be competent in using mainly Word, Excel, PowerPoint, and Keynote. Photoshop, Illustrator and any other editing programmes would be an asset, but aren’t a must.

(7) Must have own computer and mobile phone.

(8) Should have some experience in the field. Either as a production secretary, a production assistant, a producer’s assistant, or whichever other capacity in a production related role. Must be familiar with the tasks described in point (6) above and like to work IN the office. A certain amount of experience in this field is imperative but enthusiasm and skill are greatly valued therefore we are happy to see any applicant that feels this ad calls to them.

Opportunity to grow

We take pride in the great relationship we have with our employees and we understand that without them we wouldn’t enjoy the level of success that we have. Therefore, we encourage people to grow with us. In this way, depending on each applicant’s professional ambitions, with time, this role can grow into that of a production manager, junior producer, producer and more. PLEASE NOTE that this is only encouraged. It is not expected. A good production secretary is VITAL for the running of a production company so if that is your thing we are also happy for you to remain in this position.

This job would be best suited to applicants that fit any of the categories below:

(1) A freelance production secretary that is keen to find the security of having a full time job and seeks the reward of being promoted as the result of the acquisition of new skills and showing enthusiasm and reliability.

(2) A young, skilled individual who is enthusiastic and thirsty for knowledge, with a strong desire to learn and grow within a wonderful company full of opportunities. Maybe this applicant hasn’t worked in the field but can persuade us that they are perfect for this job. We are happy to listen.

(3) A production secretary that loves being exactly that wishes to work for a great company and grow with the company but in this very capacity.

(4) An experienced secretary / personal assistant that wishes to move into production.


This will be discussed during the interview. All interviews must take place in the month of January 2019. Kindly send your CV and questions / thoughts to

We hope you understand our need to keep the name of the company anonymous for the time being.

We very much look forward to hearing from you and wish you, in the meantime, a wonderfully joyous festive season.

Very best wishes.

PS: We apologise for writing in English but we feel it best given that all applicants must be fluent in this language.

Empresa: Anónimo
Local: Lisboa
Tipo: Full-time;

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